How to Leverage Office 365 Migration for Your Digital Transformation

What is Office 365 Migration?

Nowadays, numerous businesses are starting to provide remote working opportunities for their employees. At first, many businesses suffered from a lack of effectiveness and smoothness in their operations when it came to remote working. However, as the demand for remote working opportunities increased, so as the solutions to making remote working easier.

One of the solutions to make remote work easier and more effective was the introduction of Microsoft Office 365. Microsoft Office 365 is an online working environment that allows employees to work on a shared platform with the rest of the company employees from wherever they are.

Office 365 migration means the transformation process that businesses need to follow to integrate the usage of the Office 365 environment into their operations. The migration process can be risky, given that businesses are required to transfer years of stored data from one storage to another. To reduce the risks, it is recommended that companies use intermediary companies who have experience in the migration process to ensure a smooth and successful transformation.

There are numerous consulting services for Office migration, such as Microsoft Office 365 consulting services by EPC Group, that will provide professional feedback and allow users to achieve the best outcomes during the migration to the Office 365 platform. Hence, Office 365 migration is a means to create a better online environment for remote employees, and investing in this platform should be a priority for companies who wish to achieve success and growth.

Importance of Migrating Office 365 For Businesses

As previously stated, Office 365 migration provides benefits to remote employees to make their workflow easier.

However, Office 365 offers numerous other benefits to companies that have been proven to increase the productivity and effectiveness of the whole business.

First, the environment helps all employees to collaborate and share files easily and quickly. Since employees are able to use Microsoft products such as – Microsoft Word, Microsoft Excel, Sharepoint, Teams, etc. – within the online environment, communication and collaboration of the employees will be increased.

On the other hand, since companies do not use other intermediary applications to share files and important documents, the security of the data will be improved. For instance, without Office 365, many employees share documents and confidential information via external applications such as Slack, Gmail, etc., which require employees to upload the documents onto those applications. This method increases the chances of external parties accessing the files. Thus, using a shared platform with the ability to share data easily increases protection and security.

Lastly, employees will not have to spend additional time signing into all other platforms when starting their work. By migrating to Office 365, employees will have to sign into their accounts once.

Thus, it is important to know the basic steps of leveraging and migrating to Office 365 for businesses to take full advantage of the provided features within the platform:

How to Leverage Office 365 Migration – Quick and Easy Steps

1- Analyze and Identify the Current Situation

Before migrating to Microsoft Office 365, it is important that those who are in charge of the migration process assess and analyze the current situation of the business. For instance, it is important to understand how many files need to be migrated, what emails need to be transferred, what types of files the business uses during its operations, how much storage is needed, etc.

2- Choose the Preferred Method of Migration

After assessing the current situation, it is essential to choose the best and most preferred method of migration. There are numerous types of migration, such as Cutover migration, Hybrid migration, Staged migration, and IMAP migration.

Thus, it is recommended to research and understand how each method works and choose the most preferred one.

3- Choose the Office 365 Plan for the Company

On the other hand, when choosing the best migration method, companies should decide which type of Office 365 plan is the best fit for their company.

Office 365 offers many plans which can be fit for different types of businesses based on their operations, number of employees, amount of storage needed, etc.

4- Transfer All the Data

Now that everything is decided, companies will be able to transfer the data and migrate their operations to the new platform.

5- Make Sure All the Data is Migrated

Before deleting all the files and important documents from the previous platforms, it is important to double-check and see whether all the files are transferred.

6- Conduct Seminars to Train Employees With the Right Method

Lastly, even though Microsoft Office 365 operates similarly to other Microsoft products and the chances that employees are similar in the way it operates, it is important to conduct short seminars and training sessions to educate employees on some of the unique features of the tool to help them understand why the migration was necessary for their business.

Conclusion

To conclude, to become a more digitized company, businesses should think about migrating to Office 365 to conduct all of their operations from a single online environment and take advantage of all the benefits.